In this article, you can see the details for:

  • Add basic details
  • Add and manage event information—including advanced settings for recurring events
  • Submit actions and notifications settings
  • Submit the event
  • Status options for events

The app backend enables you to create a new event for a meeting, seminar, or a workshop. You can setup events and define the event participation settings as required.

Click on Events in the sidebar.

 

The list of events appears. 

Click on Add to add a new event.

The event form appears where you can add the details. The form has three sections—Details, Content, and Submit Actions.

 

Details

Add the following details for the new event.

Date: Click on the date icon to see the calendar. Select a date for the event—this is the event date.

Whole Day Events: Select this box if the event is a whole day event. When you select it, the End Time option disappears because full day events do not need to have the event end time.

Start Time and End Time: Click on the time icon and set the event start time and end time. If you selected the Whole Day Events box, the End Time setting is not available.

 

Event Type

Select Non Recurring if this is a one-time event. 

Select Recurring if the event repeats after a fixed interval such as weekly, monthly, or after specific number of fixed days. When you select Recurring, the recurring event information fields appear.

 

Recurring Durations: Select the frequency of this new recurring event.

 

Recurring Till: Click on the calendar icon and select the date till when the event repeats.

Location: Write the location of the event.

Group Code: Select the group code for this event. 

Note that when you select a group code, the event is automatically saved for your future reference. While working on the event details, the system alerts you to select a group code to save it automatically.

 

Content

In the content section, add the event subject or topic, and attach any images or documents, if required.

 

Subject: Write the subject or topic of the event such as its agenda.

Image: Select an image as part of this new event and will appear in the Activity feed, as the content thumbnail and header image in detail view. Browse the image and upload it. (Please see Insert Images section in Common tasks and features for more details on adding images.)

Documents: Select a document to attach with this event.

Note: The documents are available depending on the group code that you select for this event, in the Details section. If you have not selected any group code, the document dropdown list is not available to you.

 

You can upload a new document from your own computer, or from the 2Way server. Click on Add Document to see the document upload options. (Please see Attach documents section in Common tasks and features for more details on adding documents.)

Description: Write the content of the event. Use the text editor to format the text such as to add paragraph styles, lists, to insert tables or images in the text, or symbols, and so on. (Please see Using text editor in Common tasks and features for more details.)

 

Submit actions and notification settings

Set the event publishing notification settings, as required.

 

User Participation

In Allow User Participation Opt-In:

  • Select Yes to allow users to opt-in to participant in the event.
  • Select No to restrict the users to opt-in for the event participation.

If you select Yes, the Record attendance list settings appear.

 

Record attendance list

In Record attendance list:

  • Select Yes to maintain a record of attendees in a list. You can see the event attendees by using the View Attendees action. (Please see View Attendees for more details.)
  • Select No if you do not want to record the attendees' list of details. In this case, you cannot see any list of attendees for this event.

(Please see Event attendance for the details on how to see event attendance.)

 

Send Notification

In Send Notification, the No option is selected by default. 

Select Yes to notify the users when this event is active and is available to them. When you select Yes, the settings appear as below.

 

Send later: Select Send later box to send this notification at a later date and time. Set the later date and time for this notification, in the Date and Time fields, respectively.

Notification Type: Select an option for:

  • Normal with sound: Select this option for a normal notification with sound.
  • Normal without sound: Select this option for a normal notification without a sound.
  • Badge count only: Select this option to show only the notification count in the app notification icon. There are no screen notifications in this case. Please note that this option is available on iOS only.

In Message, write the message that the app users see with the event notification. As you start writing the message, the word count limit shows there.

 

Hide from activity feed

You have an option of whether to show the event in the users' activity feed.

  • Select Yes to hide it in their activity feed.
  • Select No to show it in their activity feed.

 

Select the number of days when the event shows in the app users' timeline, in advance. For example if you write 7, the event shows in their timeline 7 days before the event start day.

 

Select the number of days after which the event is removed from the app users' timeline. For example if you write 5, the event is removed from their timeline after 5 days of when it ends.

 

Save the event

Click on Save button to save the event.

Click on Reset button to discard the event details.

 

Submit the event

As you save this new event, you need to submit it for approval.

There are two ways to submit this event.

 

Option 1: In the events' list

In the list, the event status is Update pending.

 

In the Action column, click on Submit. The status changes to Active.

 

Option 2: In the event's details

Click anywhere in the event's name row in the list. Its details open in a floating panel in the right side.

 

In Action dropdown, click Submit to submit it. 

The status changes to Active.

 

The event status

The event status can be:

  • Draft: If the event is auto-saved and is incomplete for the mandatory details. You cannot submit it before completing the required information.
  • Active: If the event is active.
  • Inactive: If the event is inactive.
  • Update pending: When you save a new event with all required information, and it is ready for submission.