You can add and manage a repository of files and documents, and an images' gallery. Anyone who is in the same backend account can use these images and documents in any module in the system. For example while adding new journals, newsletters, events, or destinations, you can use these files and galleries to attach documents or images.

In this article, you will see details on:

  • Add new sub-folders for documents
  • Add new sub-folders for images
  • Rename sub-folders
  • Delete sub-folders
  • Add new documents
  • Add new images
  • Different actions on each document or image
  • Use filters and settings to set up the view of the documents or images

Click on Manage in the sidebar.

 

The navigation expands.

Click on File and Image Gallery. The File and Image Gallery page appears.

You can see these two tabs.

  • Documents: It helps you organize the files and documents in different folders.
  • Images: It helps you organize the images in different folders.

Click on the Documents tab to see the documents that are already available in the system. Click on the Images tab to see the images.

 

See the folders

Either for the Documents tab or for the Images tab, click on the preceding arrow to expand the corresponding list. You can see the existing folders for the respective tab, as below.

 

Note that the direction of the arrow on the tab changes which shows that the tab is expanded now.

 

Upload a document or file

Select a tab where you want to upload a file. For example, select the Documents tab to upload a file such as PDF document, or select the Images tab to upload an image.

Click on Upload.

The Select files to upload section appears.

 

A modal window also opens where you can browse the file from your machine. You can see the upload progress, as below.

 

Click on Add Files to add more files.

Click on Close to close this uploading files section.

Click on Details to see the related information for the uploaded file. For example, as below.

 

Create and manage sub-folders

For the documents and for the images, you can create folders to organize different types of files. 

Select a tab where you want to create a new sub-folder. For example, select the Documents tab to upload a file such as PDF document, or select the Images tab to upload an image.

Click on New Subfolder.

 

In Type the new folder name, write the name of new folder.

Click on OK to save it.

 

Rename and delete folders

When you click and see any folder, two additional button appear at the top—Rename, and Delete.

Rename a folder

Click on Rename.

 

Rename the folder.

Click on OK to save the new name of folder.

 

Delete a folder

Click on Delete.

The system asks you to confirm if you want to delete this folder.

 

Click on OK to confirm it.

 

Actions on each file or image

When you click and see any file or image in any folder, a few additional buttons appear at the top. 

  • View
  • Download
  • Copy
  • Rename
  • Move
  • Delete
  • Edit: This action is available only for the images, and not for the documents.

View 

Click on the document or image that you want to see. 

Click on View.

The image opens as an overlay. If it is a PDF document, it opens in your browser.

 

Download

Click on the document or image that you want to download. 

Click on Download.

The document or file downloads to your machine, for example as below.

 

Edit

Note: This action is available for images only.

Click on the image that you want to edit. 

Click on Edit.

The image opens in a new image editor view.

 

 

Image editing tools

For editing, you can use different tools such as Resize, Crop, Rotate, Adjust, and Presets, as below.

While using any of these tools, click on Save to save the changes.

 

Copy

Click on the document or image that you want to copy to another location. 

Click on Copy.

The hierarchy of documents and images opens. Select the target location where you want to copy the document or file.

 

The document or file is copied to the selected location.

 

Move

Click on the document or image that you want to move from its current location to a new location. 

Click on Move.

The hierarchy of documents and images opens. Select the target location where you want to move the document or file.

 

The document or file is moved to the selected location. In this case, this document or file is removed from the original location.

 

Filters and settings

For all the documents and the files, you can use the filters and settings to define how you want to see these. Click on the Settings icon and these open as below.

 

For example in Settings, the File Name, Date, and File Size are selected. You can see all these three values for each image. If you change these and select only File Size, the view also changes, as below.

 

In View, select List to change the view of files or images. It shows as below.